Council Policies, Procedures, Paperwork

 

Council Policies

  • A trained Troop Camper must accompany any troop on an overnight or weekend camping trip.  If the overnight is in a self-contained lodge facility having bathrooms and kitchen facilities, and no outdoor skills are needed (i.e. outdoor cooking, fire building), a Troop Camper is not required.

  • A First Aider accompanies your troop on any event away from your regular meeting place.

  • Smoking is allowed only in designated areas and out of sight of the girls.  Dispose of cigarette butts appropriately.

  • The use of alcohol is prohibited at Girl Scout events where girls are present and on all council property.

  • Purchase extra insurance for high adventure activities or trips more than two nights.  The cost is minimal.  Call the service center at least a month before your camping trip for details.

  • Safety-Wise requires: for events, trips and group camping, a minimum of two adults to every:

    5 Daisy Girl Scouts        
    12 Brownie Girl Scouts        
    16 Junior Girl Scouts        
    20 Cadette Girl Scouts        
    24 Senior Girl Scouts        

    • Daisy Girl Scouts can do an occasional local field trip or overnight family camping trip with appropriately trained adults.
    • Brownie Girl Scouts are permitted to go on day trips and camping with appropriately trained adults.
    • Junior Girl Scouts are permitted to go on overnight camping trips of two or more days with appropriately trained adults.
    • Cadette Girl Scouts are permitted to go on overnight camping trips of two or more days with appropriately trained adults.
    • Senior Girl Scouts are permitted to go on overnight and overseas trips of two or more days with appropriately trained adults.

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Proper Forms for Approval

  • Council forms are available on the website: www.girlscoutswnc.org

  • Parent/Guardian Permission Form (Form M-86) must be filled out and signed prior to going on any trip/activity away from your regular meeting place.

  • Girl and Adult Health History Record (Form M-51) must be completed and appropriate copies made prior to event.

  • Activity Approval Form for Non-Council Camping, Unusual Risk and Controversial Subjects (Form M-206).  This form is required for any overnight event, high-risk activity, or participation in controversial discussions/activities.  Submit this Activity Approval Form to your Field Executive 30 days prior to event.  A Troop Camper and First Aider must help plan and must attend the camping trip.

  • Council Campsite Application (Form M-381) Reserve Camp Pisgah Girl Scout camp facility for your troop at least one month before your event.  Submit this form to the Program Director.

Additional Checkpoints

  • Your trip meets appropriate Program Standards.
  • All emergency procedures are discussed prior to taking trip.  (Safety-Wise, pages 31-32).
  • Phone contacts are set up to contact parent/guardian if necessary.
  • Print out the emergency procedure card (Form-M-10) from the council web-site for you to carry with all your paperwork for your event.
  • It is recommended that you not bring tag-alongs (unregistered children) to Girl Scout events.  If they must participate, extra insurance should be purchased.



Let's Review:

1)  True  False  I need council approval for any camping trip.
2)  True  False  Each time I go on a trip, I must check Safety-Wise and have taken the proper training required.
3)  True  False  I will need to reserve Camp Pisgah one month in advance.
4)  True  False  I will be able to find the forms I need for camping approval from the council website at: www.girlscoutswnc.org
5)  True  False  A trained leader is the only adult needed on a Girl Scout camping trip.
6)  True  False  After the girls are in bed, the adults may relax with a beer or wine.
 

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